I’ve come up with a new medical term. Hell, I don’t even have a degree (although I do have a couple of useful diplomas, and some may say I have a degree in life), but this hasn’t stopped me coining a new affliction; a disease; a malady.

Don’t bother looking it up – it’s nowhere to be found in the textbooks or on Google.

It’s called Ruminoid Arthritis. 

It’s derived from two words.

Ruminoid – a term that I have made up, call it artistic license – from the word Ruminate. Originally to ruminate was the term used to describe how cows and bovines eat their food, but lately it has taken on an alternate description; the process of continually thinking about the same thoughts.

Arthritis – the term used to describe the swelling and tenderness of one or more of your joints. For the purposes of this blog piece, again using artistic license, the swelling and tenderness is likely to be in your head in the form of a headache, or your shoulders (in the form of tension) or in your other large muscle, the maximus gluteus, referred to affectionately as a pain in the ar**e.

So what are the symptoms of this new malady called Ruminoid Arthritis? 

You, yourself may already be afflicted by it.

Well, there are many including:

  • Aforementioned headaches and tense shoulders
  • Sleepless nights
  • Countless recounts and replays of professional situations
  • Continual attempts to predict outcomes without knowing the full circumstances
  • Catastrophizing
  • Overthinking
  • Ruination of family events because you’re not actually present – you’re away in your own world.

Of course it’s not new at all…. I’ve just given it a medical name to give it some sort of prestige. But it is very real.

Over the years I’ve been a big sufferer of this. It’s quite possible that I have the world record for the longest streak of rumination ever recorded. On a tramp in the mountains in 2011 I successfully (or should that read unsuccessfully) ruminated over an issue I’d been having at school for over 5 hours as I walked to the hut along a flat, boring river bed.

Around me the mountains shone like jewels in the winter sun, but I didn’t see any of it, I was too busy sorting out a professional issue in my head – over and over again; rehearsing strategy; catastrophizing what would happen if I didn’t get it right; totally missing the fact that I was on holiday and that I was in the most beautiful land in the world. By the time I got to the hut I was exhausted. And being mentally exhausted isn’t a good thing. Did I solve the professional issue – nope, and so the next day when we walked out to the car I spent another 5 hours going through it all over again.

Much of Ruminoid Arthritis is totally avoidable. The trick is to catch it before it takes off. You’ve got to recognise it when it starts and then act on it.

At the very essence of it all, ruminating is just a set of thoughts. The first important understanding to recognise is that you control your thoughts, it’s not your thoughts controlling you. If you’re a sufferer of Ruminoid Arthritis then you will habitually let your thoughts get away on you. When that happens, if you don’t act quickly and intentionally then it’s all a bit like herding cats.

The website Healthline has a list of ten tips for controlling your ruminations. Tip #1, Distract yourself, fits nicely in tandem with Tip #8 Understanding your triggers.

The site suggests that each time you find yourself ruminating, make a mental note of the situation you’re in. This includes where you are, what time of day it is, who’s around you (if anyone), and what you’ve been doing that day.

Developing ways to avoid or manage these triggers can reduce your rumination.

And then follow this with a big dollop of distraction. Look around you, choose something quickly, get up out of your seat and change your location. Go for a walk, ring a friend, anything that will take your mind away from that trigger.

Another good strategy is to inject a bit of positive stress into your life. The Mementia phone app has a great deal of useful, and free, wellbeing initiatives and strategies. Take time to read Invite more good stress into your life for ideas that will also alleviate your rumination habit.

The Mementia phone app is actually a treasure trove of goodness. You can download it from Google Play or the App store. It is New Zealand based.

One of the very best tools in the app is the “Worry Tool”. Worry is a huge trigger for Ruminoid Arthritis, and this little tool is a very quick and easy way of dealing with this trigger in an efficient manner. Use it!

I certainly haven’t cured myself of this malady, but I’m hopeful that soon it will be a thing of the past. I’m not going for world records anymore, I do have relapses, but on the whole I’m building a very useful kete of resources to keep me in the now. If you’re a Ruminoid Arthritis sufferer then you can too. 



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Photo by Marcel Strauß

A couple of weeks ago Saira Boyle wrote a great guest post about what she called the “Green Focus Power Hour”. In a nutshell she described an early morning routine that energises her – you can read about it here.

When I initially considered her method, a seemingly random thought popped up, “I’m guessing she has a good heating system.” This left field thought is not quite so crazy when you understand that where I live, the morning temperature is consistently sub-zero at this time of year – it’s cold at 5am!

The thought crossed my mind because I was mentally picturing doing what Saira described and attempting it in my house, before dawn, would have required an impressive number of thermals. The cold would be a real buzz killer for me.

And right there I had the perfect excuse to avoid something new.

  .   .   .   .   .

We humans are creatures of habit and subconsciously we don’t like change to our routines – even if objectively the change is good for us!

Don’t get me wrong, routines and habits are not ‘bad’ things. In fact, we rely on them to stop us having to make a thousand decisions every day – it’s way more efficient to have the majority of things in our days on auto pilot. It keeps us sane and avoids exhaustion.

But, and it’s a significant ‘but’, habits also make it difficult for us to change.

Well known author, James Clear, talks about this subject in his book, “Atomic Habits”  (an essential piece of reading for school leaders).

James discusses tactics to creating better habits.  He breaks the habit forming pattern into:

CUE            –       CRAVING        –          RESPONSE       –          REWARD

You can read more about this in a previous post here. But today I am only focusing on one part – how to make a start, that is, making it as easy as possible to make the desired change. In Jame’s model we are discussing the “cue”.

The recipe is simple enough; identify the barriers, then deliberately do something that removes them.

In the example of Saira’s routine, in a sub-zero 5am start, it is not the time to go out to the woodshed, fumble around for some matches and light a fire that will take an hour to make any difference.  But how about setting the heatpump to turn on an hour earlier the next day? That’s pretty simple the night before. That would guarantee the house was nice and warm when your  subconscious is looking for excuses the next morning.

Another example could be going for a walk after work. We all know it’s good for us but by the time we get home it’s late, the family needs us to be present, tea needs to be sorted, and we’re tired. But how about we make it a lot easier. How about we throw some comfortable shoes, a beanie, and some gloves (still in winter mode!) in our school backpack? At the end of the day, before we head home, there they are, accessible and hard to ignore. Pull them on, head out the office door and walk for 30 minutes. Then go home.

Or you are finding yourself sitting for way too long each day. How about investing in a permanently ‘up’ standing desk (set up with a screen and keyboard) positioned alongside your sitting desk. That way when you come into your office it is very easy to just stop in front of the standing screen and start working. Without the hassle of moving things, another barrier is gone.

Some other examples are:

  • Leave a visual reminder (like a little 40 Hour dinosaur!) in the middle of a workspace where you have to notice it. 
  • Leave that book you want to read on top of your pillow when you head to work.
  • Put a recurring note in your daily calendar that says “visit a class now!!”
  • Download a “get up and walk” app to your phone.
  • What’s in the pantry at home gets eaten – put better stuff in it.
  • Get a friend to agree to meet at a specific time each week – non-negotiable (and agree to nag each other).
  • Set the “do not disturb” function on your phone so it goes quiet early in the evening.
  • Schedule ‘hard’ stuff earlier in the day  so you are fresher when needed.
  • Read this post – “Add The Big Rocks First
  • Etc

The key point is that you are setting yourself up for success by making the desired new behaviour as easy as humanly possible. Ideally, so easy that it actually takes effort to avoid it!

.   .   .   .   .

So, what positive habit would you like to build? With a Term break starting at 3:01pm today, this is the perfect time to remove some barriers and set yourself up for success.

Happy holidays (at least in NZ!) and the 40 Hour team will see you back in a couple of weeks. Ka kite!



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This week we are sharing a guest post from a fellow principal in New Zealand, Saira Boyle from Willowbank School. As an experienced principal, Saira has been become increasingly conscious of the demands that our leadership roles make on us, and has generously shared some thinking and tactics that are worth considering.

In our work as principals we’re bombarded on a daily, if not hourly basis, with a diverse range of challenges, each one creating a stimulus inside of us; some physical, some emotional and others a combination. At the start of 2018 I developed a life threatening unprovoked blood clot in my leg; the cause – layer upon layer of work related unreleased stress stimulus as a direct result of ‘the job’ (which don’t get me wrong I LOVE, and am slightly addicted to!)

On and off for the last three years I’ve unsuccessfully dabbled with a range of different things to help deal with impact of the work stress; healthy food, drinking water, walking, gym memberships, early nights, leaving work before 6pm, leaving the laptop at work, taking email off my phone, and so the list goes on! When I say unsuccessfully I mean I started different tactics and strategies, usually at the beginning of a new term and as the pace and mahi picked up or the winter months kicked in, each one fell by the wayside. I mean, after a vexatious parent, a playground fight, an overwhelmed staff member and a pile of non NZ trained applications to read for a teacher vacancy, toilets to clean, grumpy neighbours, a teacher in tears due to the pressures of an under resourced child with non-typical needs, a board report to write and a late night PTA meeting to attend (in one day!) who can resist a sausage roll or two, binge watching Netflix until the early hours and an extra hour in bed in place of a morning walk, right? Snapback into old and trusted habits was strong and fierce, time and time again. Sound familiar?

Believe it or not it doesn’t need to be this way.  A couple of weeks ago Steve’s blog made reference to a Stoic quote about responding to pressured situations by, “firstly not getting worked up and then by doing the right thing; being a good human being and speaking with kindness, modesty, and sincerity”. A fabulous outcome of living by this mantra is personal growth and wellbeing – the ever illusive holy grail. When I posted in the comments of Steve’s blog and he invited me to share with you, I have to say I put my new learning into practice, silenced the mind and responded with gratitude for the opportunity. So, here I am, and here goes. 

.   .   .   .   .

I’ve been practicing something for around two months now, on a daily basis, which helps immensely to make that space between stimulus and response a space where one can manage the emotion to ensure reaction doesn’t occur, keep the brain out of the red zone reaction and develop stress mastery. It’s simple, effective and takes only one hour each morning. It breaks down the stronghold of mental models which lead to our ‘reactions’ (becoming worked up) to certain situations and in this space the ability to respond as a good human being – our purpose!

The brain is programmed from birth to around 7 years old and those programmes, (or cages) shape and set the stage for our five life categories ~ health, finance, spirituality, relationships and career. Our subconscious is strong and in many of us it is the boulder blocking the light to shifting habits which prevent our growth and stress mastery. This daily practice gently chips away at the boulder and develops in its place new pathways in the brain, which result in the ability to take perspective, remain calm, manage our emotions and respond in kind ways. It is AMAZING!

When you wake in the early hours, instead of spending time aimlessly ‘scrollaxing’ try this and watch the results. Set the day the right way with the Green Focused Power Hour (*Bill Cortright);

  • Ten minutes of reading ~ something for yourself; self growth input. If you want to master stress then daily commitment to self development is essential!
  • Ten minutes journaling ~ if you are taking in new information, then you also need to journal to make sense of and release the old thought patterns
  • Ten minutes affirmation ~ decide what you want to achieve and repeat out loud for ten minutes eg I am healthy, I am strong, I am inclusive, I am present, I am joyful
  • Ten minutes of visualisation ~ think of your ideal day in 3 years time and imagine it in detail
  • Ten minutes of meditation ~ to centre the mind and build new brain pathways
  • Ten minutes of physical movement ~ stretches, walking, yoga, running, putting the brain in the green zone

In the evenings I sign off the day with around 15 minutes of reflection on;

  • Daily gratitude
  • Triumph of the day
  • Challenge of the day
  • Idea to explore
  • Feeling of the day
  • Memory of the day

Within two to three days I noticed a difference! Joy, ease and lightness entered my life from all angles, it was remarkable! My teenagers started smiling at me, my husband made me laugh and danced with me when I arrived home from work, a vexatious interaction was greeted with calm and generosity and my team began to feel less bombarded! When a meeting became volatile, I was able to remain calm and respond effectively. When a child decided to slam his head into the window my presence was able to calm his anger. When an employment issue resulted in ugly action, rather than allow the what ifs and overwhelming thought patterns to invade my mind late into the evening and weekend, I watched my thinking and put it to one side, later responding with kindness. When I would usually be exhausted and counting down to the break, I am more energised than ever! 

Catching the Habit!

I think the reason I am able to make this a habit is down to a few things, the first being my why. During lockdown in 2020 I noticed a dull ache in my right arm, which over the months resulted in my shoulder seizing up, permanent pain and limited use of the arm. Around the same time my Apple watch started telling me my heart rate would occasionally flutter it’s way up to 170bpm for no apparent reason. Then there were the usual female gripes for women of a particular age and then the big one, a beautiful member of staff in her forties was diagnosed with pancreatic and liver cancer. Just like that, her life changed forever! She decided to eat clean and her surgeons explained to her the importance of daily exercise. I bought a book for her on food and read parts of it myself and that coupled with the podcast mentioned below made me realise we need to start with inside out. Suddenly my why was no longer about looking good, maintaining my youth and hanging onto the past. 


My why was about being strong, in body and mind for me! Find your why.


I engaged a spiritual counsellor and then a personal trainer (only one or the other now!) and because I was investing in me and paying for this, it was also a motivator to stick to the plan! Having someone to hold you to account is essential! You invest in others every single day. Invest in you! You’re worth it. A coach of some sort is essential. If you want it you may need to give up something so the budget fits, but it is worthwhile! 


Understanding how the mind works; getting through the first thirty days is the crunch, and then the next thirty, then the six month milestone and then the year! (I’ll let you know when I get there!) Make a plan and chip away, a little each day. When you wake in the morning your brain is in theta state; the most receptive state to change. So, if you can, set that alarm an hour earlier (go to bed an hour earlier – what’s going on at 10pm that’s so important?), let’s face it, many of us are awake and mindlessly running through the day before we begin the day anyway!

My crazy hormones and busy mind were waking me around 4.30am-5.30am and I would lie there trying to force myself back to sleep, or start ‘scrollaxing’ through mindless FB or Instagram feeds until it felt like an acceptable time to rise. So I decided to reframe my perspective and put this time to good use and now I wake excited to enjoy the process.

If you aren’t a natural morning person, why not just pick twenty minutes to start with and try the reading (self growth material) and journaling to start with? Maybe the affirmations could be said during your shower? Your visualisation during your commute and your mediation during a morning tea break? The other day I opened my curtains and watched the sunrise as I yoga stretched – what a way to put the brain into green and what a blessing to start the day in the green zone!

If you miss a day, don’t panic, just keep going. Consistency is key! 

As part of living into our Mindfulness –  Pause, Breathe, Smile programme (which is now funded in all schools) we meditate at the start of all meetings – our Catholic colleagues out there are blessed to begin with prayer. Whatever the name, it’s about stilling the mind, the endless stream of thought, throughout the day. This sets the foundation to create your new habit.


Love the process and notice the little things each day that change – this, in short is what keeps me motivated!  It works. It works because it’s chipping away at the subconscious mind and changing the pathways to support new habit formation. It works because it’s little and often. It’s neuroscience. It works because it brings joy and emotion is contagious! Make sure you get hooked on the right one! Oh, and by the way, my arm is now moving again, my palpitations under control, my migraines less offensive and relationships deepened at home and work due to a new found headspace. Accepting the process as the goal is more important than an ‘end goal’ for me. The process is bringing daily joy in incremental measures. Starting the day with a daily reading from The Daily Stoic is a great reminder of the action we should take each day to bring us closer to ‘home’.

“Well-being is realised by small steps, but is truly no small thing” – Zeno, quoted in Diogenes Laertius, Lives of the Eminent Philosophers, 7.1.26

I have learnt the importance of;

  • Watching my thoughts and when a negative thought arises, reframing to the positive
  • Sitting with and feeling the emotions which arise from the daily challenges, excited that they give me an opportunity to explore where the emotion is coming from, in turn breaking the boulder
  • Observing the reactions and being still in my thinking mind, enough to create space to plan a calm and good response

If you are ready for human centred leadership in all areas of your life then give it a go! Remember growth is a continual process and when challenges come our way, it’s an exciting opportunity to practice smashing up that boulder, creating new habits and allowing the light to shine in and through our subconscious! 

I’m sure so many of you have your own amazing ways to grow and lead the right way, this is simply something that works for me! If you’d like to know more about this and share experiences if you embark on the ride, be welcome to be in touch. Having a champion is always a bonus! Meanwhile remember, what you think you become, what you feel you attract and what you imagine you create!

“You could enjoy in this very moment all the things you are praying to reach by taking the long way around – if you’d stop depriving yourself of them.” – Marcus Aurelius, Meditations, 12.1

  • Freedom – that’s easy. It’s in your choices.
  • Happiness – that’s easy. It’s in your choices.
  • Respect of your peers? That too, in the choices you make.

All of that is right there in front of you. No need to take the long way to get there. (Holiday and Hanslem, 2016, The Daily Stoic) 

Fabulous readings to get you started:

  • The Daily Stoic – Ryan Holiday and Stephen Hanselman
  • Grit – Angela Duckworth
  • The Power of Now – Eckhart Tolle
  • What Happened to You? – Bruce Perry and Oprah Winfrey
  • Stress Mastery – Living Right with Bill Cortright (podcast)

Saira Boyle


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In New Zealand, school leaders are allowed to accumulate unused sick days. I’ve got zillions as have plenty of school leaders who have been lucky enough to have avoided a major illness or need for extended leave. Back in the ‘good old days’, it was considered perfectly acceptable to be ‘sick’ for the same length of time as your accumulated leave at the end of your career. A sort of “thanks for showing up to work every day” type of reward.

Of course, in the more pressured world we live in, it would be very naughty indeed to do a similar thing. The reality is that those of us who have been lucky in the health stakes will simply have all that accumulated evidence of turning up to work evaporate on the day we clock out. Pooft – gone.

.   .   .

But I don’t think that’s the whole story. It’s not all about luck and health.

I’d suggest that many of us have unused leave because we are almost pathologically adverse to calling in sick. It’s not what we believe a principal should do and certainly not what we do.

But why?

The other day I watched a cool wee video from a fellow principal, Michael Fletcher, where he encouraged us to stay home if unwell. His bottom-line message of “stay home” also exposed reasons school leaders often don’t.

Things like:

“I’m snowed under already and taking a day off will just make it worse.”

“It’s the only time when we can all make the meeting – I have to go.”

“What will the staff think? It’s Friday and it’ll look like I’m making it a long weekend.”

“I was sick last week so I just can’t be sick again now.”

“They need me there in case . . . (add your own reason).”

An all too common default position is that we simply have to be onsite. There’s some sort of slightly vague but powerful ‘gut’ feeling that it’s not good if we are at home when school is open. It’s somehow mixed up with our beliefs about leadership and duty and  . . . the job.

From a principal who indeed took a sick day this week –

“I’ve been sick all Easter on and off to be honest … but today was the worst. Funnily I checked my calendar to see what sort of “havoc” this would wreak! Saw my calendar was pretty clear and so sent the messages out that I wouldn’t be coming in. The feeling that I had 5 days off already, and was still going to have a 6th one was undeniable. My partner suggested I go for a Covid test – but that would be another 48 hours off school, so I said no. That’s actually wrong.”

So, maybe you have lots of accumulated sick days partly because you’ve been amazingly healthy, but also partly because on the many days you have felt unwell over time, you have “soldiered on”.

And here’s the rub – I bet you can’t remember even one time when you were away sick, where your predicted worst-case scenario happened. Those little voices in your head told you lies.

There’s actually a term for this type of thinking –presenteeism.

Presenteeism is when a worker (e.g. you or me) show up to work unwell. We’re a warm body that people can see, but actually anything but effective. The reason this term has been invented is that being at work in a diminished capacity costs companies big bucks and they are starting to take the problem seriously. The research is new, but early indications are that it’s even more costly than the well studied problem of absenteeism. (Link to presenteeism research in nursing.)

.  .  .

The truth is that when you are feeling unwell, you are unwell – you are not the best version of the leader that you want to be and pretending otherwise is, to be frank, silly.

The science says:

  • that when people are sick they need to rest to recover,
  • that knowingly staying at work during this time makes others sick too,
  • that decision making, creativity, and general cognitive functioning are sub-par.

It’s called being sick.

Refusing to stay home can also be a subtle disrespect of your team, because being unwilling to take a sick day on the grounds that you are irreplaceable, implies that your team is not quite up to the mark. (U1 principals are an exception – you are very nearly irreplaceable!)

Of course, there are practicalities involved too. Another principal recently commented that with all the disruption of COVID – delayed work streams, cancelled meetings, rehashed schedules – it could seem even more important not to be absent. (This is a common theme of principalship, that personal sacrifice is a core part of doing the job.)

On the flip side, I’d actually been thinking the opposite, that the health messages around the pandemic were making it more acceptable for people to stay home if unwell – it’s what we demand of others in our schools so surely we need to model this behaviour too?

So what do you think? Is it OK to come to work even when you know you are sick?



(And to those of you who have, through no fault of your own, had to use every last sick day possible, that sucks. It means unpleasant things have happened and I fully acknowledge that you didn’t choose them. Life is complicated and humans are, well human. Stuff happens.)


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So you’ve got a fitness device that tells you how many steps you’ve done today. Awesome.

But have you got a sitting widget that tells you how long you’ve spent on your principal butt? In fact, have you ever counted? Well maybe it’s time to start.

There’s a lot of scientific data that links your future personal misery to the amount of time that you spend enjoying the seductive embrace of the swivelly chair.

But just how long is too long?

In a large study of Australians, Kansas State University researcher, Richard Rosenkranz, (summarisedhereon ScienceDaily.com) has reviewed data from over 60 000 Australian men that shows those sitting for  more than 4 hours were significantly more likely to report having a chronic disease such as cancer, diabetes, heart disease, or high blood pressure.  The risk periods were categorized as less than four hours, four to six hours, six to eight hours, or more than eight hours. Perhaps unsurprisingly, there was a direct link between the length of time spent sitting and ill health.

(There are multiple other studies (including ones that also study women!) and the conclusion is fairly simple – the longer you sit on average, the less healthy you become over time.)

.   .   .

4 hours . . . pause for a moment and add up your usual tally. Don’t forget to add; breakfast, driving to work, lunchtime, driving home, work at home, watching a bit of Shorters . . . 4 hours doesn’t actually seem that much to me.

Perhaps a more interesting question is; have your average sitting hours increased over time?

My subjective, gut feeling is that mine have. As time and career progresses, there seems to be more and more work that is linked to a computer and by default, a desk.

Even if your own reality is different, a slight increase will build up over time. We wrote a post about this before and used the compounding power of time to give a real look at what was happening to our future selves. Using time to gain clarity is part of a tactic that Tim Ferris calls  “fear setting” – you can read about it here.

So what to do?

My solution was to firstly become conscious of what was happening. Once I started to notice my usual default habits, that alone helped me make change.

Secondly, I made a couple of deliberate decisions:

  • whenever someone came into my office I stood up and if it was a short conversation, stayed standing.
  • I organised an easy standing desk option.

I confess that the standing desk idea didn’t really work the first time. I got one of those units that sit on your desk and which can be raised up or left down.

The problem was that whenever I came into the office it was usually down and so of course I just sat down in front of it. Net gain – zero.

The game changer for me was getting a second (actually third!) screen that was always up. That way when I walked into the office I just stopped at the standing screen. So easy I actually do it.

Here’s my current setup –


When working on docs I sit down and use the two screens because it’s usually much more efficient. When I am mainly reading, I stand.

These simple tactics are making a tangible difference to me. If you have some of your own tips to share, we’d love you to add them below or over on the 40HP Facebook page.




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Right now, there are a whole lot of people just beginning the adventure we call principalship.

Maybe you are one of them.

When most people start a new job, the thing ‘on top’ is often, “what do I need to do?” This is completely understandable, but ignores the real choices that can be made about how this work is done.

There is the what you do and the how you do it – they’re complementary, but completely different. (Apologies to Simon Sinek fans – we’re ignoring the ‘why’ to keep this discussion short and sweet.)

.   .   .

It is much easier to know what you have to do as a school leader. You have your job description, the Education Act, all the relevant legislation, and probably a growing list of work to do. People will add to your ‘what’ as much as you let them. In fact, today’s email inbox alone will contain enough ‘what’ to keep you occupied for all of next week. I can promise you that your first Board meeting will also add content as will nearly ever interaction with your team. Business as usual.

But at the exact same time, as you do the work, or think about doing it, you are shaping what I call your “how”. The ‘how’ reflects the time you commit to a task, the energy you give and the stress that you either accept or reject. It is the difference between Principal A spending all weekend working on their Strategic Plan, and Principal B achieving the same outcome with their team during the week. Both get the same ‘what’ done, but how they do this is completely different – this is where possibility lies.

.   .   .

Here’s a few questions to illustrate:

  • How many hours are reasonable to work daily/weekly?
  • Should your office door be open?
  • Is it OK to work off-site?
  • How quickly should you respond to a message from a teacher?
  • When should you arrive each morning?
  • Is it important to have a staff meeting every week?
  • Should you go on camp with your students?
  • How often should you be onsite during a holiday break?
  • And the list goes on . . .


These slightly nebulous (but still very real) decisions are all about the how.

And you have complete control over them – there are no official guidelines.

If you are an experienced leader, you already have established habits in how you do  your job, but are these habits good for you and the people you lead? Maybe other experienced leaders in schools around you mirror the same habits – but – that doesn’t mean they are healthy/efficient/desirable. Once upon a time nearly everyone smoked.

When was the last time you paused, off site in a peaceful place, with a piece of blank paper and considered the how?

If you are new to this role, you have the perfect opportunity to draw some lines in the sand from the very beginning.

If you are a seasoned pro, you can use some of your hard won skills to review where you’re at.

Either way, for the benefit of your future self, this is well worth considering.



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I like Post-it notes. I like the way they let me capture a task then park it until I’m ready to take action.

Way back at the beginning, I had a principal who carried a small notebook in their top jacket pocket. Anytime you started talking to them they took it out, ready to make a note if needed.

This principal prided themselves on following up, not forgetting, doing what they promised, and in their pocket was a system to make all these things happen.

Post-it notes are my version.

Sadly, while they are an awesome fluro coloured tool, the reason they are in my thinking right now is that they’re multiplying – very quickly! And lots of notes means lots of things to remember and do.

Welcome to the end of Term 4!

This is the time each year where a myriad of tasks and looming deadlines make it very possible that your waking hours are consumed entirely by knocking off task after task. Those of you who have followed the 40 Hour Project for a while, know that this is the time when the ‘busy’ can obscure the ‘important’.

Even the students seem to unwittingly contribute. There are more plasters given out and more social interactions to manage than at any other time through the year – people are getting a bit frazzed.

I spent precious time this morning helping 3 great young boys resolve an issue that started with someone holding a door handle and ended in tears. None of them planned the debacle, and all regretted it, but it does sum up the vibe of late Term 4 – stuff  happens.

In amongst this end of year race is your opportunity to be a leader. To focus on people first, spread the calm, and to deliberately aim to finish the year with energy left over and feeling well. We have talked about this before – Madvember Doesn’t Have To Be – but this time I want to focus on the power of calm.

To impact your team positively a key is to manage perception. I like the duck analogy where they are paddling like hell under the water but up on top all looks serene. It’s the bit on top that your people will notice.

A personal strategy I use to try and spread a sense of calm, is to deliberately move slower the busier I feel. This may sound simplistic but it absolutely helps – body language is the language that people notice most and if you are moving around your site in a rush, it sends a message. So slow down and breathe. Stop to talk with kids and adults, volunteer to cover someone’s duty,  and at all times move slowly. And it’s not all acting – research shows slowing down and breathing properly changes your mental state. A win/win for you and your school.

.   .   .

Which brings me to where I started with the Post-it notes.

I realized that when they’re plastered all over my desk/laptop/office, they tell a story to all who see them. They visually create a similar effect to walking quickly everywhere with no time to pause. They create the impression that I am busy.



So here is my cunning plan –  I’m not going to stop using them, I’m going to hide them.

At the very least I get great pleasure from screwing them up and chucking them in the bin when actioned. I’m not willing to forgo that goodness. All I am going to do is stick them inside a plain manila folder. The folder will sit on my desk closed. The notes live on but the story my desk tells will be different. A small, but deliberate action in the face of the run to the finish. Dare you to try it.


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I did an extraordinary thing last weekend. I rode a 36km mountain bike event.

Being in the race wasn’t extraordinary. Several hundred other people did the same. And it wasn’t my time nor the place I came, because it was by far my slowest ever for completing the event. It was by no means my longest or toughest race, and I hadn’t had to overcome any debilitating injury.

What was extraordinary is that I did it without any training and got to the end in pretty good shape!

No training, zero, nada, zip.

While sitting on the grass at the finish line, half a beer in hand, I realised that things have changed. I have changed, and it happened without me realising.

.  .  .

To give context, I have to briefly go back 7 years to the time when I was first talked into riding a bike at a local event. It started with a classic piece of misinformation – “come on Dave, anyone can do it, you’ll be fine.”  Naively, I turned up and had a go.

It was exhausting, confusing, and at times terrifying. I’m not sure what your definition of “fine” is but mine does not include bruised, sweating profusely and gasping for oxygen like a fish on a riverbank.

I was not fine.


Luckily for me I have persistent friends. They let time obscure the pain and then found another event to do. An “easier” event, much easier I was told. So, I did it. And this time it was not quite so new or frenetic and while I finished exhausted, I actually enjoyed most of it.

We started riding in more events and after the first year I was really enjoying the experience. My bike got upgraded, my biking fitness increased and I found that my times were improving. My competitive nature enjoyed the contests and to go faster I trained when possible. Life/work kept this to less than I would have liked but still, every event involved some focused training.

But not last weekend.

Last weekend I had to literally dust off my bike, pump the tyres up and move the junk that had accumulated around it in the garage. (Biking has been sacrificed to some other things I am doing at the moment.)

The thought of riding a race without any preparation worried me. After several years of turning up to events I understand how much energy goes into riding fast off road for an hour and a half. What say I “tanked” (ran out of energy) or made a bad (think hospital time) mistake because I was exhausted?

But none of that negative stuff happened. I just rode the thing with a friend. Simple.

A few years ago, this just would not have been possible.

.  .  .

If you’re incredibly patient and still reading, here’s my point –

The impossible can become possible given time and tiny incremental improvements.

An example in my professional life is batching (i.e. making regular time to work on one thing at a time). A year ago, a “normal” day involved bouncing from task to task from the moment I arrived onsite to the moment I left. I jumped on the figurative hamster wheel and spun it hard. I was super accessible all the time and responded to others’ needs/wants straight away. I would often end up at the end of a day/week having done a thousand things but not the one important task I had planned. Things needed to change.

Just then, along came a sabbatical with the opportunity to reflect and the possibility to learn from others and I heard about “batching” (read more here). It seemed impossible that I could create a space in each day where I wasn’t interrupted. But I was determined to make change so I started small – half an hour, three times per week. Door shut, phone/email on “shut up mode”.

It was awesome so I incrementally added to it. Now, a year later, it is no big deal to be focused for an hour, even two. The team around me accept it and actively help me achieve it. It is a game changer that frankly, seemed impossible a year ago.  

.  .  .

Maybe you couldn’t imagine anything worse than a bike race, fair enough. But maybe you would like to work less hours, or to run better meetings, or lose some kilos, or turn 40/50/60 in great shape,  . . .  we all have things we wish were different/better.

It’s the little actions that make the difference. One less meeting a week, one more glass of water, 30 extra minutes of batching, . . . if you make them habits, they will add up to you being measurably different over time. All you have to do is choose something positive, start very small and keep doing it.


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Two weeks ago I challenged you to find a couple of habits to either change or create.

How’s that going?

Because now is the perfect time to set yourself up for a better year – a more effective year or a happier year or a healthier year . . . maybe even all three. Imagine that.

And the best way to start is to go for the low hanging fruit. The things that you either do, or do not do daily, that shape your days – habits.

Habits are the human auto pilot system and auto pilot is a great way to handle most  things without conscious effort so you can concentrate on the new and more interesting.

I mentioned James Clear in a previous post as being a well-known guru in changing habits. We briefly discussed the four factors that have to be present for a behaviour to be habitual – a cue, a craving/need, a response, and a reward. A top piece of professional reading would be one of James’ books on the topic as he gives practical and actionable advice based on research – and he’s easy to read!

However, to create, or change a habit you have to do things differently and good intentions often go hand in hand with our own versions of procrastination – so I’d like to suggest a way to start.

.  .  .

In this post I want to introduce an idea that runs right alongside changing habits – the concept of “one percent better”.

1 % better.

Several of the current crop of thought leaders have run with this concept – James Clear, Tim Ferris, Joe Ferraro, to name a few. The reason? Because it works.

The theory is super simple; if you do something one percent better over a period of time, you end up a lot better. Those of you into numbers will be able to work out that a daily improvement of just one percent equals being 37 times better at the thing you are measuring after a year. 37 times better!

The flip side of course is that if you get one percent worse at something, even weekly, you will be in a much tougher position at the end of a year. Think an extra cigarette each week, or 10 minutes extra sitting.

The power of one percent is that it is a tiny amount. A really achievable amount – for good and for bad.

Last week, Steve wrote about his team’s reaction when they thought for a fleeting moment that he was going to suggest they all ran a half marathon (the mental picture made me smile). You can understand how they might have felt. A half marathon (21 kilometres) is a huge distance for a non-runner to contemplate. So huge that a reasonable person would probably refuse.

But what if that non-runner was simply asked to go as far as they could comfortably? They might only handle 200 metres on their first day. Then each day from there on, they ran 1% more (only an extra 2 steps on Day 2).  At the end of a year they would be running (at their own pace) over 7 kilometres  – that is the power of one percent; little achievable gains add up.

Another, probably more “real life” example is sitting. We all know we sit too much and it’s bad for us. There are stats out of America that show the average adult sits for over 12 hours per day. If we pretend the New Zealand situation is similar for a moment, you can quickly see the power of a one percent improvement. A mere 6 minutes less sitting each day is trivial – anyone can do it without much effort. But 6 minutes less is a one percent gain, and over time will make a drastic difference to total time sitting.

So before you surrender to the myriad of daily habits that defined 2019 for you, I’d like to encourage you to choose a couple of habits to change or create, and to make your first step towards doing so, to be a tiny, little, insignificant 1% improvement.

You can most definitely do this.



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It’s the end of Week 1 (possibly Week 1.5 if you were very keen). You’re still running nicely on the energy built up over the holidays. Waitangi Day helped too. There are a zillion things on the go already at school but you’re handling them. Your team has launched with the nervous energy teachers always bring to the start of a new year. There’s excitement for the new and optimism to spare. It’s all systems go.

Now cast your mind back to Week 9, Term 4 last year.

What was your energy like then?

.        .        .

Some variation of “different” is a likely reply.

And that’s why I want to lay down a challenge.

I challenge you to change the way you roll in 2020

– to identify the things that make you an energised leader, and to do more of them.

– to identify the things that make you a less energised leader, and to do less of them.

The real trick of course is to act on these good intentions and that is where the critical word “habit” comes in.

Habit“a thing that you do often and almost without thinking, especially something that is hard to stop doing”  


Last year I had two words on my office wall – “Be Intentional”. This year I am adding two more below – “Change Habits”.  And that’s it so far in my 2020 master plan. I want to intentionally change some habits.

Every day for each of us, is based largely on habits. From what you do when you wake up until you finally go to sleep that day (and even that sleep time will be shaped by the habits of the day).

The power of a habit is that it runs on autopilot. You just do it, and the evidence around long-term gains in personal wellness and professional effectiveness point to developing positive habits as being key. It’s just too hard to keep adding more deliberate actions – we need a lot (most?) of our days to run sub-consciously.

Those of you who have been following the Forty Hour conversation, may remember a post from last year about resisting the status quo. What we’re saying here is similar but with a crucial difference.

The status quo of what you do is all about what is expected by others. For example your team may think, “a good leader is always on site, fully available”, or, “it is wrong to show emotion when challenged”.

Whereas a habit is entirely personal. For example, you regularly skip lunch and then eat 3 Moro bars mid-afternoon because you’re starving (not pointing any fingers here!).

You can modify negative habits and introduce better ones. You have the power – BUT – the reason they are habits is also the reason they are hard to either change or introduce, there is a barrier to change; the way human brains are wired.

One well-known writer on this subject is James Clear. If you want to get deeper into the topic, his book, Atomic Habits: An Easy & Proven Way to Build Good Habits & Break Bad Ones is a great place to start.

He discusses how habits are just ingrained behaviour based on a cycle which he labels –

CUE            –       CRAVING        –          RESPONSE       –          REWARD

Because a habit relies on each stage being present, we can change old habits (or create new ones) by messing with any one of the stages.

An example James uses is around waking up in the morning.

Cue:                     You wake up

Craving:              You want to feel alert

Response:          You drink a coffee

Reward:              You satisfy your craving to feel alert. Drinking coffee becomes associated with waking up. Having a coffee in the morning becomes a habit.

In this example you can’t change the cue (waking up) but you can do something about the other stages. You could substitute the coffee for going for a quick 10 minute walk instead. The reward will be the same (feeling alert) but the habit different.


Which brings me back to where I started this post. I challenge you to find a habit to create or identify one to change.

My motivation to do this is I want as many good/productive/healthy behaviours as possible to be automatic – that is, I want to make them habits because I don’t have to think about habits, they just happen.

More coming on this topic!


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